When a Transaction is saved for the first time, it is placed in DRAFT status, and only Contract Administrators and Approvers have permission to review and edit it. To submit a Transaction for approval, click the Edit button to the right of the desired Transaction entry, which will open the Transaction window.
From the edit page scroll to the bottom of the form and click Submit for Approval button. The Transaction will then be placed in PENDING status.
While the invoice is in the PENDING status a Customer Contract Approver may Approve or Reject the invoice. First access the Transaction window via the Edit button to the right of a given entry (See the image above for reference on how to edit an invoice). From the edit page scroll to the bottom of the form and click Reject to place the Transaction back into the Draft status and Approve to place the invoice into the Approved status.
From APPROVED status, Customer Contract Administrators and Approvers can Unapprove an Transaction by clicking the Unapprove button in the Invoice form, which will place the contract back into DRAFT status.
Alternatively, Customer Contract Administrators and Approvers can mark a Transaction as paid by clicking the Mark Paid button in the edit form. This will place the invoice into PAID status.
Only when an Transaction is in APPROVED status can it be exported to Quickbooks. To do so, enter the Transaction form and then click Re-Export. This will subsequently move the Invoice from PAID status to APPROVED.
To learn more about the Permissions assigned to each Role in the Transaction creation process, please see Permissions by Roles