User Guide

Invoices

118 views April 11, 2016 agay 0

An Invoice represents charges due from Customers. An Invoice can be created manually to represent a one-time charge or it can be generated by a Transaction Recurrence Schedule from a Customer Contract or other process. Only Approved status transactions can be exported to Quickbooks. To allow a transaction to be re-exported again, open the transaction and click Re-Export button to set its status back to Approved.

To create a new Invoice, click the create_new_button button on the Invoice grid page, accessed via the menu under the sub-heading Transactions / Invoices. Prior to doing so, ensure that your account has sufficient permission by reviewing its assigned Roles, as only Supplier and Customer Contract Administrators and Approvers may create new InvoicesSee Roles for more information.

INVOICES - Main grid

 

Click the create_new_button button to bring up a New Invoice pop-up form like the one below. All yellow fields in the window are required to be able to save the form, while white fields are optional. Optionally provide a Document No., AR Account Code, Revenue Account Code, and Notes. The user must provide a Customer, Descriptions, Invoice Amount, Invoice Date, due Date, Cost Center, and Business Unit. To add files to the record using the File Attachments field towards the bottom of the form.

After entering the information save the form by clicking the Save button on the bottom right.

INVOICES - New

Was this helpful?